Still Entry Preparation

This year, in an attempt to simplify the submission process further, we need three things from you in your image’s IPTC; Description/Caption, Keyword, and Image Title

  1. Description/Caption without the photographer’s name
    • Your images most likely already have captions, so preserving this information is tantamount.
    • Make sure your name is NOT in the caption field.
    • When adding the XMP file that contains the new IPTC information, uncheck the description box so when you apply the IPTC Stationery pad the information will not be overwritten.
    • In Photo Mechanic

      In Photoshop

    • Using Photoshop to add the IPTC data to each photo is a more time-consuming method. At KNPA the preferred method of adding and appending IPTC Stationery Pad info is Photo Mechanic.
    • As a tip for those using Photoshop, it may be wise to copy the Caption/Description before loading the XMP file so as not to lose that existing information.

  2. Keyword with the category code. (01_Pro for Spot News Professional or 01_Stud for Spot News Student, 02_Pro or 02_Stud, etc.)
  3. Category Codes can be found HERE.

    In Photo Mechanic

    In Photoshop

  4. Image Title
  5. In Photo Mechanic

    In Photoshop

Just a little background about ITPC

When using Photo Mechanic, you will be accessing the IPTC Stationery Pad from the Image Menu.

This will allow you to add the XMP file that was provided to you in your email.

It is important to know there is a distinction from the IPTC information already contained within your image and the XMP file that contains new IPTC information that you will be adding. If you have any questions about how these work send an email to: email (at) knpa (dot) org and we will answer your questions.

This is an example of the IPTC information in an existing image.

This is an example of the IPTC Stationery Pad that you will clear out and load the XMP provided to you.

Adding IPTC File to images in Photo Mechanic

Adding IPTC File to images in Photoshop

Once you have all your images selected and captioned, you just need to add them to the corresponding folders that will be provided to you via Dropbox that match the category you wish to have them entered in. It may seem redundant since you added the category keyword, but this is just another way of making sure images get in the correct category for the judges’ slideshow.

 

When naming images for multiple image categories, be sure to use a consistent filename and sequence as the images will be displayed by filename. Also for multiple image categories, add a 1 pixel by 1 pixel blank image at the beginning of the sequence to serve as a spacer between other participants’ entries.

 

When sizing images, be aware that the larger the image, the more space that will be used from your Dropbox account. A safe size for the images is 2000 px on the long side at 100 dpi.


  

PHOTOGRAPHER OF THE YEAR

Entrants wishing to be considered for the POY awards should place all the photos in their portfolio entry into the POY folder that will be in your Dropbox folder.

  • Multimedia content is allowed in POY submission. Drag a copy into the POY folder if you wish to add Multimedia to your entry.
  • Submissions for the Student and Professional POY should not exceed 10. Each portfolio MUST include an entry from one of these multiple image categories (News Picture StoryFeature Picture StorySports Picture Story, Multimedia) and from one news category (Spot NewsGeneral NewsNews Picture Story)
  • A picture story (10 images max per story) and Weeks Work (5 images max per) counts as one entry.
  • Entries for Photographer of the year category will be sorted by filename so name them accordingly in whichever methods suits you
  • There is no need to include separate folders inside the portfolio folder. Loose images inside this folder are preferred.
  • Portfolio entries will be judged separately from Category entries so you must make copies of the category entries you wish to be considered in your portfolio entry. You may simply duplicate your category entries, placing the copies in your portfolio folder.

 

SPORTS PHOTOGRAPHER OF THE YEAR (Professionals Only)

Professional entrants wishing to be considered for one of the POY awards should place all the photos in their portfolio entry into the SPOY folder that will be in your Dropbox folder.

  • Multimedia content is allowed in SPOY submission. Drag a copy into the SPOY folder if you wish to add Multimedia to your entry.
  • Submissions for the SPOY should not exceed 10.
  • A Sports Picture Story (10 images max per story) and Weeks Work (5 images max per) counts as one entry.
  • Entries for Sports Photographer of the Year category will be sorted by filename so name them accordingly in whichever methods suits you
  • There is no need to include separate folders inside the portfolio folder. Loose images inside this folder are preferred.
  • Portfolio entries will be judged separately from Category entries so you must make copies of the category entries you wish to be considered in your portfolio entry. You may simply duplicate your category entries, placing the copies in your portfolio folder.